Process payroll

This Visma Nmbrs functionality may work or look differently in another country.

Below you can find a direct link to the country specific differences.


A payroll run (also called a salary run) processes all payroll data for the employees of the current period. Of course, this data must first be entered.

Entering or modifying data

When data needs to be modified, there are various ways of doing this.

Using Wage and Hour codes
The wage and hour codes can be used to make changes for each employee and / or for each company.
The use of the wage and hour model is explained in Payroll settings.
This method can also be used to enter modifications in the future. You can also check or, where necessary, delete these changes.


Retro active correction
If corrections or changes are necessary for companies or employees that have already been processed in a run for which the period has been closed, a retro active correction must be made. This ensures that you enter the data in the correct period. A retro active run will then be ready to process these changes in the system. This retro active run is not always automatically generated. In this case, a retro active run needs to be forced.


Via an Excel update
If you wish to change data via an Excel sheet, use the update option which allows you to import the required data.
Via Fast input
You can use the fast input dashlet to change variable payroll components and hours. This option is comparable to the import of variable payroll components via the import sheet.
Via Mutationforms
Employees and employers can make changes themselves via mutation forms - an alternative to delivering changes by telephone, email, fax, etc.
Via time registration
If employees work on a call basis and therefore do not have a fixed schedule, they can keep track of the hours worked via time registration. Time registration is also ideal for companies that want to keep track of the number of working hours (per project).


Processing the payroll run

A payroll run (also known as a salary run) processes all payroll data from the current period. Once all payroll settings are correct, the payroll run can be processed. This includes salary processing and generation of salary documents.

A pre-run can also be processed. This may be done, for example, to pay the permanent employees first and then the hourly workers. In the event of corrections, a retro active run is processed; if a normal run has been processed first, you have the option of adding a separate correction run (merging a run).


Verifying the payroll run

When you process a payroll run you'll see various messages on your screen, including any error messages and changes.


Payroll run output

After the payroll run has been processed, the salary documents will be available. After the last run of the year, the annual report and annual statement will also be available.

Payslip display

The payslip display can be adjusted in a number of areas if necessary.



Knowledge base