Employee tab - Various employee types

The 'Employees' tab is available within Nmbrs. With this functionality you can show all employees who are involved within an organisation in one overview. Several types have been made available to provide a digital file for all employees involved. When an employee is created, it is possible to adjust the type of employee. For example, you can include an applicant in the system and transfer it later in the process to the type employee, while maintaining the entire digital file.

In this article we describe the following topics:

Add and edit a new employee

Via the option 'Add new employee' it is possible to create a new employee. During the creation you can choose the type of employee and the company concerned.

After creating the employee, you can change the employee type and company by clicking on the name of the employee. It will bring you to the page of the employee where you can adjust all the settings.

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Via the 'employee settings', it's possible to adjust the employee type and the company.

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When an employee is not yet included in a run, it is possible to adjust the type and the company. It is not possible to adjust these fields when an employee is already included in a run. A will then be shown behind the field. 

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Various types

Various types can be chosen when creating or adjusting an employee. When an employee goes out of service, the type will automatically be adjusted to 'Former Payroll'.

Note: Only the type 'Payroll' will be included in HRM Documents. These documents are based on run output and other types than 'payroll' are not being calculated in the runs. For this matter, other types are not visible in HRM documents.

Applicant
An employee which is not yet included in the salary processing can be created via the type 'applicant'. For this type it is possible to create an employee login as well. When the applicant actually comes into service, it is possible to adjust the type to 'Payroll'. For this employee type there is a new user template available to create logins. You can add this template via 'User Templates' --> Master Employee:

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New Hire
An employee which is not yet included in the salary processing can be created via the type 'applicant'. For this type it is possible to create an employee login as well. When the applicant actually comes into service, it is possible to adjust the type to 'Payroll'. For this employee type there is a new user template available to create logins. You can add this template via 'User Templates' --> Master Employee:

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Rejected Applicant
If an applicant is rejected, the previously created candidate can be changed to the type 'Rejected Applicant'. If this type of employee has a login, it must be withdrawn manually.


External

Via the type 'External' it is possible to create an employee which is not included in the salary processing. For this type it is possible to release an employee login. Note: it is not possible to include this type of employee in the salary processing.


Former External

When an external employee is no longer active for the organisation, the type can be changed to 'Former External'. If this type of employee has a login, it must be withdrawn manually.


Payroll

An employee which is included in the salary processing can be created via the type 'Payroll' .


Former Payroll
Via the type 'Former employee' an employee can be created that is not included in the salary processing. When an employee is out of service, the type can be changed from 'payroll service' to 'former employee'.  It's not possible to include this type of employee in the salary processing.

Note:
When an employee is taken in a run before, it's only possible to change the type to 'payroll'.

 

Delete employees 

Employees (of all types) can be removed via Settings -> Employee management at the highest level.Knipsel.PNG

 

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