Setting up an Labour agreement model involves a number of actions. Firstly, a schedule model, hours model and wage model need to be created. Click here to read about how a wage model and an hours model can be created. Below you'll find an explanation of how a schedule model can be created.
- Schedule model
- Creating a Labour agreement model
- Adding a Labour agreement model
- Reports on Company level
- Accountantsreports (master level)
- Business reports
- Report Service
If no schedule model exists yet or if a new schedule model needs to be created:
- At the master level, go to Settings -> Master payroll settings -> Fulltime schedule model
- Go to the 'Fulltime Schedule Models' tab. ".
- Click '+ New Fulltime Schedule Model'.
- Give the new schedule model a number and a name and then click 'Save'.
A schedule model can be deleted using the cross icon at the end of the line. The schedule model to be deleted will first need to be unlinked in the Labour agreement model dashlet (see further down in this article). After the fulltime schedule model has been created, a schedule can be added.
- Click the 'Time slots' tab.
- Click Edit.
- Select the period from which the schedule takes effect, together with the correct calculation method and enter the hours.
- You are also able to insert when certain overtime should have affect by defining a time slot for when a certain wage code should be applied. This will then automatically be applied once worked time has been entered in the time registration, which overlaps with this time slot.
Creating a Labour agreement model.
- Go to the Settings tab.
- Click Labour agreement settings under Master payroll settings.
Adding a Labour agreement model
- Click the "Labour agreement model" tab.
- Click 'Add a new Labour agreement model'.
- Give the new employment contract model a number and a name and then click 'Save'.
Modifying a Labour agreement model.
The Labour agreement model consists of:
- Full-time schedule: A full-time schedule model can be added here. Selecting a fulltime schedule model is mandatory.
- Wage model 1:A default wage model can be added here. Adding a wage model is mandatory. In wage model 1 of the Labour agreement model, you don't need to include all possible wage codes of the employment contract. In wage model 2, at the company level, more wage codes can be added for exceptions and larger employers.
- Hours model 1: A default Hour model can be added here. Adding an hour model is mandatory. In hour model 1 of the Labour agreement model, you don't have to include all possible hour codes of the Labour agreement. In hour model 2, at the company level, more hour codes can be added for exceptions and larger employers.
Adding an Labour agreement model at the company level.
Below you'll find an explanation of how a Labour agreement model can be selected for a company. If no Labour agreement model is selected at the company level, nothing in the operation of the company changes in terms of to the accrued hours, wage model, schedule and leave settings that have been configured at the company level.
- Select the company.
- Click the menu button at the top right of the screen.
- Click Salary settings to open the Salary settings dashlet.
- In the 'Labour agreement' dashlet, first click 'edit' and then select one or more Labour agreement models. You'll need multiple Labour agreement models if you're using different full-time schedules or different employment contract codes within the one company.
- Once the Labour agreement models have been selected, click 'save'.
If more than one Labour agreement model have been selected for a company, one of them can be made the default model by selecting it in the drop-down menu and clicking 'Set default'.
In the Salary settings dashlet at the company level, after an employment contract model has been selected, the wage model and hour model for the Labour agreement model can be supplemented with wage model 2 and hour model 2. (Branche 3 can be used for company-specific regulations, such as insurance products not included in the general sector regulations.)
If an Labour agreement model is selected, the settings of the Labour agreement model are applied and any settings at the company level are overwritten. The company level and employee level allow a limited deviation from the settings of the Labour agreement model. For example, you can turn sector regulations and leave saldos on or off. (On the employee level, nothing changes: the same settings can still be applied.)
Labour agreement model in combination with a default company:
You can use the employment contract model in combination with default companies by selecting an employment contract model for the default company.
If a new company based on a default company is created, settings such as leave or absence and visible salary documents will be copied. Once the setting has been copied, it is separate from the original. If you want to modify it, you'll need to modify it one by one for all companies.
Linking an employment contract model means that entitlements, leave saldos and schedule will be in one place, just like the wage model and the hours model, i.e. the master level. Once the new company has been created, these settings are kept in one place. Other settings, such as visible salary documents, workflow, fast input and company social security tax table are copied from the default company and are not included in the Labour agreement model. See this page for more information about default companies.
Multiple Labour agreements within one company
You can select more than one Labour agreement model at the company level by selecting multiple Labour agreement models in the drop-down menu. The settings of the Labour agreement model that is used as the default will be automatically loaded with the employee. At the company level, you can change which Labour agreement model that should be used as the default.
At the employee level, the Labour agreement dashlet can deviate from the default Labour agreement model if a second Labour agreement model is selected at the company level.
Before the Labour agreement model can be modified at the employee level, the user rights must first be modified to make the Labour agreement model dashlet visible at the employee level. In the next article you'll find out how to modify the user:Modifying the template.